Policies

Below are set out the various policies that we have to oversee and run things at St Edwards

GDPR and Privacy

General Data Protection Regulations: St Edwards PCC and StEP 

There has been an obligation to store and use personal data properly for many years. The new regulations extend the obligation to ensure that the data is used only with the subject’s consent and for the purposes for which consent has been given. The Churchwardens need to be able to confirm to the Archdeacon that our data is properly held.

  1. Data means:
  • Personal data ie name, address, date of birth and contact details AND
  • Sensitive personal data ie things like medical records, ethnicity, sexuality or other personal information that is intimate or might carry a risk of stigma or discrimination
  • It can include information in paper or electronic records and includes things like photographs 
  1. Data Controller:
  • Both the Church and StEP hold both personal and sensitive personal data on employees, volunteers, clients and members
  • At present the PCC is the Data Controller,ie the organisation responsible for both church and StEP data and so must ensure its protection and proper use
  1. Consent:
  • The majority of the church and StEP records are kept in paper form, on forms completed by members and users of projects. This means that consent is obtained.
  • It will be important to continue to ensure that consent is obtained for future paper data and any move to collect data electronically
  • Where records are held in relation to volunteers, baptisms, weddings, funerals, business connections and employment (whether full time or sessional) the information is held for a legitimate business interest and therefore consent is deemed to be given because of the nature of the relationship
  1. Use of Data:
  • It is also important to ensure that it is clear for what purposes the data is to be used
  1. Data and third parties:
  • Neither the church nor StEP gives data to third parties unless:
  1. we contact a named third party as an emergency contact
  2. we are required to do so by law eg during an enquiry by the police, DWP, HMRC or other government agency or pursuant to a court order with power to compel disclosure of data
  • As and when StEP becomes independent both the PCC and StEP will need to be clear whether the church can use the data held by StEP and vice versa; consent will need to be obtained from members and users at that stage as StEP becomes a separate charity.
  1. Security:
  • Data shall be held securely and centrally so that it can be accessed by those staff and volunteers who need access for the projects
  • Paper data shall be held in a locked area eg the office and locked filing cabinets, save that in the case of the Electoral Roll a copy shall be held in the parish office and further copies may be held by the Electoral Roll officer and the Vicar
  • Electronic data shall be held behind a password and if on a memory stick shall be encrypted
  • All electronic data shall be held on a central database held on an external hard drive, with encryption and secure storage in a locked area.

 

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Hover your mouse over the image opposite to show the image toolbar. Image Settings lets you choose an image from your library, or upload a new one, and change related settings. The crop tool lets you select the Aspect Ratio, or proportions, of your image and position the image within the space. You can also drag and drop images directly from your computer on to this page, and they will be uploaded to your image library automatically.

To change the layout and appearance of a block, such as the size of its images and columns, click on the Change Layout button on the block toolbar, to the right of each block. With this block, if you have entered a large amount of text, so that it exceeds the height of the image, your text will wrap beneath the image rather than just increasing the length of one column. These can be useful when you wish to create longer article pages that have images interspersed throughout the text.